When, and When Not, to Use Abbreviations in Writing

Authors are always looking for shortcuts and quick tips. Here’s two that you can use immediately:abreviations

1    Always spell out the name of a state or countries; don’t use abbreviations. E.g., CO should be Colorado; Can should be Canada, Eur should be Europe, SC should be South Carolina. (An exception would be DC for District of Columbia.)

Ditto with companies and associations. You may know what they stand for, but your reader may not.

2     Mix your sentences lengths up. Long sentences are, well, long. The reader gets lost and either starts over oparagraph4

starts readabilityskipping. Don’t get caught up in paragraph perpetuity. Today’s reader needs visual breaks. Think short paragraphs in your writing. You want the reader to feel comfortable as he or she reads your amazing copy.


John2005John Maling is an Editor and Indexer. He’s the author of the multi-award winning book, Have Your Ever Held a Mountain? His website is EditingByJohn.com and email EditingByJohn@aol.com.

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